How to Catalogue a Library Part 16

[187]

ARRANGEMENT.

32. Before arranging the entries of a catalogue it will be necessary to decide whether all the books are to be included in one alphabet; and if not, what are to be excluded. [209]

33. Pamphlets or tracts should not be catalogued separately from the other books, except in very special cases. [210]

34. If a library contains many magazines or journals, transactions of societies, or astronomical and other observations, it will be well to keep these distinct from the general catalogue; but if they are few, they can be included in the general alphabet. [211]

35. Transactions of societies should be arranged under the name of the place where the society holds its meetings, and these names should be arranged in alphabetical order. [219]

36. When a society has s.h.i.+fted its place of meeting, all its publications should be entered under the name of the existing place, with references from the names of the previous places of meeting. [223]

37. Journals should be arranged in alphabetical order under the first word of the t.i.tle not an article. [225]

38. Journals not to be placed under the editors' names. [226]

39. Astronomical and meteorological observations should be kept distinct from transactions of societies, but they may be arranged in the same way under the names of the places where the observatories are situated. [226]

_Alphabet._

40. The arrangement to be according to the order of the English alphabet. I and J, U and V, to be treated as separate letters. [198]

41. In German names a, o, u to be treated as if written a, o, u. If it be desired to arrange them as ae, oe, ue, they must be so written. [199]

42. The prefixes Mr., Mc, St., etc., should be arranged as if spelt Mister, Mac, Saint, etc. [200]

43. When the word _Saint_ represents a ceremonial t.i.tle, as in the case of St. Alban, St. Giles, and St. Augustine, these names are to be arranged under the letters A and G respectively; but the places St. Albans, St. Giles, and St. Augustines should be found under the prefix Saint. [201]

44. Prefixes in proper names, even when printed separately, are to be treated as if they were joined. Thus De Morgan will come before Demosthenes, and De Quincey after Demosthenes. [205]

45. Headings consisting of two or more distinct words are not to be treated as integral portions of one word. [205]

_Order of Sub-Entries._

46. The works of an author should be arranged in the following order:--

_a._ Collected works.

_b._ Partial collections.

_c._ Separate works in chronological order, except in the case of plays or novels, which may be in alphabetical order.

_d._ Translations in the same order as that adopted for the original works. [205]

MANIPULATION.

47. Slips of paper or thick cards should be used for writing the t.i.tles upon. A convenient size is that of a page of note paper used lengthways. The shelf-mark can be placed at the top of the right-hand corner. The author's name or heading should be written on a line by itself at the left-hand side, about an inch from the top of the paper.

48. The references may be written upon similar slips, so as to range with the t.i.tles.

49. Various directions as to sorting have been given, but the worker will soon find out for himself the most convenient mode. The arrangement should be made in regular sequence. Thus the slips must be sorted into first letters, then into second letters, and so on.

50. When the slips are sorted, it will be necessary to place them in boxes or drawers for safety.

51. If the slips are sent to the printer, they must be numbered; but when there are a large number, it is not necessary to put the full number on each slip. It will be sufficient to number up to one hundred, and then begin again, marking down each additional hundred.

The alphabetical order of the slips will check the numbering.

52. When a catalogue is printed, lines of repet.i.tion must be used if the author's name or other heading is the same in several entries.

This line should not be too long, as it is a mistake to vary its length to denote the length of that which is repeated. [201]

53. The usual form for the library copy of a catalogue is folio. If the catalogue is in ma.n.u.script, the left-hand page should in all cases be left vacant for additions, and the entries on the right-hand page should not be too closely written, as it is difficult to tell how many additions may be required before the catalogue is worn out. In the case of a printed catalogue, two pages of print can be pasted on one page, and here the right-hand column should be left blank for additions.

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FOOTNOTE:

[36] The number at the end of each rule refers to the page of this book where the reason for the particular rule is more fully discussed.

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APPENDIX.

LIST OF LATIN NAMES OF PLACES.

The cataloguer will often find it difficult to tell where a book was printed in those cases where the name of the place is given in its Latin form. Although books have been compiled to give this information, they are not always at hand, and a list of the Latin names of some of the most important places where books have been printed will probably be found useful. The same place has often several Latin forms, as will be seen by this list:--

_Aberdonia_, Aberdeen.

_Abredea_, Aberdeen.

_Abredonia_, Aberdeen.

_Amsteloedamum_, _Amstelodamum_, or _Amstelredamum_, Amsterdam.

_Andegavum_, Angers.

_Andoverpa_, Antwerp.

_Andreapolis_, St. Andrews.

_Antverpia_, Antwerp.

_Ardmacha_, Armagh.

_Argentina_, _Argentoratum_, Strasburg.

_Athenae Rauracae_, Basel.

_Augusta Taurinorum_, Turin.

_Augusta Trebocorum_, Strasburg.

_Augusta Trevirorum_, Treves.

_Augusta Vindelicorum_, Augsburg.

_Aurelia_, _Aureliac.u.m_, Orleans.