Manual of Military Training Part 63

The subject of company paperwork, as well as Army administration in general, is covered in full in _Army Paperwork_, published by Geo.

Banta Publis.h.i.+ng Co., Menasha, Wis. Price $2.00, postpaid.

In connection with company paperwork, it may be remarked that now-a-days no company office is complete without a typewriter. For all-around field and garrison work the CORONA, which is used throughout the Army, is recommended. Not only is it less bulky and lighter than other machines, but it is simpler of construction and will stand harder usage. The Corona Folding Stand adds very much to the convenience of the machine for field use.

=888. Morning Report.= Which shows, at the hour the report is submitted, the exact condition of the company as to the number of officers and men present for duty, sick, absent, etc. All changes since the last report (the day before) are shown by name, under "Remarks," on the right-hand page, and by number on the left-hand page. In case of no change since last report, note, "No change,"

under, "Remarks," and also on the left-hand page. (See model given below.)

[Ill.u.s.tration: Fig. 1]

[Ill.u.s.tration: Fig. 2]

NOTE. The numbers 10, 9, 8, 7, 6, etc., entered by hand on the left in model, and which show the number of days from each printed number (date) to the end of the month, are entered the beginning of each month, and are a convenience in showing at once the number of rations to be added or deducted in the case of men joining or leaving the company.

=889. Daily Sick Report.= On which are entered the names of all enlisted men requiring medical attention and such of the company officers as may be excused from duty because of illness. The report is signed each day by the surgeon and the company commander, and shows whether or not the sickness was incurred in line of duty.

[Ill.u.s.tration: Fig. 3]

=890. Duty Roster.= On which is kept a record of all details for guard duty, kitchen police, and other details for service in garrison and in the field, except the authorized special and extra duty details. For instructions regarding the keeping of roster, see, "Details and Rosters," Manual of Interior Guard Duty and the Model and instructions on the form itself.

=891. Files of Orders.= A file will be kept of all orders issued by the company commander. Files will also be kept of all orders and instructions received from higher authority.

=892. Company Fund Book.= In which are entered all receipts to, and expenditures from, the company fund, together with the monthly proceeding of the Company Council of Administration, and a list of property, with cost thereof, purchased from the company fund. The model in the front of the book shows how the account is to be kept.

=893. Correspondence Book, with index.= In which is entered a brief of each item of correspondence in respect to which a record is necessary, and a notation of the action taken thereon.

=894. Doc.u.ment File=, being the original doc.u.ments or communications when these are retained, and carbon, letter press, or other copies of letters, indors.e.m.e.nts, or telegrams sent in regard to the same, all of which are filed according to serial numbers.

=895. Delinquency Record=, in which are noted the disciplinary punishments awarded by the company commander in compliance with the provisions of Army Regulations.

=896. Property Responsibility.= Two loose-leaf books in which are listed, in one all articles of quartermaster property, and in the other, all articles of ordnance property, issued each soldier for his personal use.

=897. Service Record.= (Formerly known as "Descriptive List.") One for each member of the company, in which is kept a full description of him, including date of enlistment, personnel description, record of deposits, trial by court-martial, record of vaccination, clothing account, etc.

=898. Descriptive Card of Public Animals.= To be kept in organizations supplied with public animals.

=899. Retained Copies of Rolls, Returns, etc.= Retained copies of the various rolls, reports, and returns (property and other) that are required by orders and regulations.

=900. Memorandum Receipts=, showing all articles of ordnance quartermaster, and other property that may be held on memorandum receipt, with date of receipt, from whom received, etc. The company commander has a quarterly settlement with the staff officers concerned.

=901. Abstract Record of Memorandum Receipts.= For keeping a record of property issued on memorandum receipt, in connection with the unit accountability equipment.

=902. Record of Rifles=, showing the number of the rifle, the a.r.s.enal where made, date of receipt, to whom issued, and number of shots fired each target season. (Note. Geo. Banta Publis.h.i.+ng Co., Menasha, Wis., print an excellent card for this purpose.)

=903. Summary Court Records.= Commanding officers are required to furnish organization commanders with true copies of all summary court records relating to men of their organizations, which papers form a part of the records of the organization.

=904. Statement of Clothing Charged to Enlisted Men.= When clothing is drawn individually from the quartermaster, the Individual Clothing Slips are entered on the Statement of Clothing Charged to Enlisted Men, which is filed with the requisition to which it pertains.

=905. Abstract of Clothing.= All individual clothing slips are entered on this abstract as the issues are made, the total quant.i.ties and money values being determined and the abstract completed at the end of month or when the organization leaves the vicinity of the issuing quartermaster for an extended period. At the close of period covered, the organization commander compares his copy of the abstract with the quartermaster's copy, and it is then filed with the Individual Clothing Slips and Statement of Clothing Charged to Enlisted men.

=906. Record of Size of Clothing.= A record of the sizes of clothing of every man in the company as ascertained by measurement.

=907. Company Target Records.= An individual record is kept for each man of the company and for every officer firing, on which are entered the record rifle practice and the qualification for each target season. A similar record is kept in the case of those required to fire with the pistol. Records are also kept of the company combat firing and the proficiency test, and of the combat practice. The combat practice records are kept until the close of the following target season, when they may be destroyed.

=908. Company Return.= On the first day of each month a Company Return for the preceding month is submitted to regimental headquarters. The return gives by name all changes since rendition of last return in the case of officers, and by number all changes in the case of enlisted men, and shows the condition of the company at midnight of the last day of the month for which rendered. All officers, present and absent, are accounted for by name, and under "Record of Events," is given a brief statement of the duties performed by the company during the month, including marches made, actions in which engaged, etc. See next page for a "Model" Company Return.

[Ill.u.s.tration: Fig. 4]

[Ill.u.s.tration: Fig. 5]

=909. Ration return.= In addition to rations, on this form are obtained soap, candles, matches, toilet paper, rock salt, vinegar for animals, flour for paste in target practice, towels, and ice, the allowances of which are prescribed in the Army Regulations.

The best way to show how a ration return is prepared is to give a "model" and then explain how the figures thereon were obtained.

The figures in the above "model" were obtained as follows:

(a) The enlisted strength of Co. "H," 50th Inf., present and absent according to the morning report of Feb. 29/16, was 97

(b) Deduct from the above the number of men absent according to the morning report of Feb. 29/16, and for whom rations will not, therefore, be drawn for any part or for the whole of the month of March, the number of men absent being (a.s.sumed) as follows:

On furlough 3 On detached service 2 Absent sick 2 Absent in confinement 1 Present sick in hospital 4 Attached to and rationed with the band 2 14 --------- Balance 83

(c) Add the number of men attached to the company for rations, which (it is a.s.sumed) consists of two general prisoners 2 --------- TOTAL 85

That is to say, we have 85 men for whom one ration per day must be drawn for the month of March, that is to say, 31 days.

Hence, the total number of rations will be, 85 31 = 2635 rations.

(d) Additions and deductions must be made as follows:

_Additions_

For the men who were attached to the company for rations and who joined during the month of February, from absent sick, furlough, detached service, etc., and which (let us a.s.sume) the "Plus" column of "Rations" on the company morning report for February shows to be 150

_Deductions_

For the men who left the company during the month of February, on account of being sent to the hospital sick, going on furlough, etc., and which (let us a.s.sume) the "Minus" column of "Rations" on the company morning report for February shows to be 200

Leaving us (a "Net correction") to be _added_ of 50 --------- And making the total number due the company for the month of March 2585

EXTRA ISSUES

The Army Regulations fixes the maximum allowance of soap, toilet paper, matches, etc., the commanding officer being authorized, if he so desires, to determine the allowances, with the prescribed maximum.

The allowances are based either on so much per ration, per so many rations, or per organization. In the case of candles and matches the allowance is left entirely to the commanding officer.

[Ill.u.s.tration: Fig. 6: "Model" Ration Return]

_Example_